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How to Coordinate the Perfect Office Move
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How to Coordinate the Perfect Office Move

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Maybe you’ve got too many employees to cope with the small office you are in, or maybe you want to move somewhere which is easier for everyone to get to… whatever your reason for upgrading your office and moving elsewhere, it’s a big task to take on.

Coordinating the equipment being transferred, any renovations on the new space and then moving your employees to the new premises can be a drawn-out process. But don’t worry, we can help you make it run a little smoother.

Once you’ve shopped around and found the perfect spot for your next office, you’ll need to make a concise plan of action. There will be multiple stages in the moving process- and you need to make sure that they are all fully planned and ready when you need to complete them. It will reduce your stress levels and ensure everything goes smoothly and to the deadline.

The first step in your plan should be telling your staff. They will need time to adjust to the thought of moving as well as time to work out their new route into work each day. You’ll want to do this three months before you move to give them time to clear out their offices and work out what items they will be bringing with them.

Once you’ve done that, it’s time to look at the new space. Will you need to do any work to it? Or is it perfect as it is? You might want to rewire the electrics to suit the layout you want, and paint the walls to spruce the place up. The severity of the work you need to carry out will determine how quickly the move will go ahead. Draw out a map of the office space and workout where each department will sit. Then you can make accommodations for any equipment required by each department and how many sockets you will need.

Once you’ve made a plan and have a rough deadline, you’ll need to start getting your staff to pack away their belongings for the move. Call the manager from each office and let them make a certain amount of time during the week where everyone can pack up and clean the office. You may also want to bring the managers to the new premises and show them around, and they may be able to input ideas for better productivity.

If you are a smaller business, you may not be able to afford to hire plasterers, painters and cleaners for the new place. In this case, you will have to commandeer some of your staff to help you set up the new premises in preparation for the move. Once you’ve got everything clean and ready, you can look at hiring movers to transfer all of the furniture to the new place. Play around with the layout until you are totally happy and then everyone can begin to move in. It is advisable to get every employee to have packed up by Friday, hire the movers on Saturday and get everything in ready for Monday, where your employees will start to arrive at their new office.

 

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